Mail Merge Gift, Pledge & Invoice Templates

Use and set up of mail merge templates in the Transactions & Invoicing module.

What is a Mail Merge Template?
A mail merge template letter allows you to insert constituent fields into your letter so that you can use the same letter for many constituents at once, and...
Tue, 25 Aug, 2026 at 1:47 PM
Why are there different mail merge template libraries?
There are different mail merge template libraries because the data linked to each type of letter is different.  Transactions & Invoicing Module ...
Tue, 1 Sep, 2026 at 12:32 PM
How do I create a Mail Merge Template?
Follow along videos for creating mail merge letters are available in the AssociationSphere video library.  To create a mail merge template, go to the ap...
Tue, 25 Aug, 2026 at 2:29 PM
What is the Mail Merge Invoice Template?
The Invoice Mail Merge Template is where the invoice cover letters and payment reminder letters are stored. These letter templates differ from the invoice t...
Fri, 21 Aug, 2026 at 3:27 PM
Where can I see Mail Merge Templates?
Mail Merge templates are stored and created in the Mail Merge Template Library under CRM, Membership, Transactions & Invoices, and Events modules.  Choo...
Tue, 25 Aug, 2026 at 2:45 PM
What Mail Merge Fields are available?
It depends on the source of the data for the merge fields.  When working in the templates within the CRM, Transactions & Invoices, Event, and Member...
Tue, 25 Aug, 2026 at 2:50 PM
How to Generate Single Mail Merge Letters
You can send a single acknowledgement from the Transactions grid using the Mail Merge column. This column may be on the far right side of your grid, so you ...
Thu, 27 Aug, 2026 at 2:54 PM
How to Generate Multiple Mail Merge Letters
The Transactions grid allows you to acknowledge a batch of transactions at once using the Actions menu and Print/Email Mail Merge. You will need to have at ...
Fri, 28 Aug, 2026 at 3:58 PM
What is the Mail Merge Queue?
If you are creating a large number of mail merge letters, you may see a pop-up message indicating that the mail merge is working in the background and you c...
Tue, 1 Sep, 2026 at 12:08 PM
What file format does AssociationSphere create for the mail merge letters?
Mail merge letters can be generated as Adobe pdf files or Microsoft Word files depending on the delivery option you choose.  If Print to PDF is sel...
Tue, 1 Sep, 2026 at 12:12 PM